How to Create A Digital Signature and Sign PDF for Free

Whenever a new document is created for official purposes, it is considered a necessity to have it signed by the higher authorities. Signing a document has an everlasting significance that allows people to take risky and crucial steps to complete a process. Execution of a professional task is always on the verge of a signature. This provides both parties with effective credibility and legal remedy to have it shown on a required occasion.

The use of signatures has, however, progressed. People have been shifting from the traditional methods to digital processes that allow them to save a lot of money and time involved in the process. This article features a detailed explanation of how and why people should create a digital signature for their work.

Part 1: How to Create A Digital Signature Online for Free

There are multiple tools that provide a solution to creating a digital sign. Among these tools, CocoDoc stands among the best platforms that can offer users quick and high-quality results. This part shall explain the guide on how to create a digital signature with CocoDoc.

1.1 CocoDoc – A Perfect Solution to Digital Signature Creation

Signature generation has been added within the mainstream market and is being utilized by people at every level. CocoDoc offers them an exquisite solution of featuring a business-friendly platform to create a digital signature. This tool has settled within the recommendation books of multiple users due to its user-friendly and user-oriented environment.

Along with that, it covers all the major advanced tools that are required to enhance a digital signature. To understand why CocoDoc has been preferably recognized as a good digital signature creator, you need to apprehend the reasons behind it. The tool offers an exceptional environment to its user to design a digital signature.

With the ability to create digital signature across it, the user can also easily download it across their computer for future use. It supports a variety of file formats that can be signed within a matter of seconds. This saves people from having any technical knowledge of using such a tool. The tool makes it quite possible to add multiple signatories within a single document. It makes a very convenient tool to make use of.

CocoDoc has legal validation support throughout multiple countries in the world. It covers all regulations such as ESIGN, GDPR, HIPAA, and CFR. All the data that is being stored within the platform is kept secure. With necessary encryption, all the data is logically separated from each other, maintaining privacy to a whole new level. This tool can be the perfect haven for business and other confidential purposes.

1.2 How to Make a Digital Signature with CocoDoc

To understand the process of how to create a digital signature with CocoDoc, you need to follow the steps explained as follows.

Step 1: Upload the file into CocoDoc through your computer manually. Along with that, you can also upload your files through Google Drive, OneDrive, and Dropbox. If you inherit a direct URL to any PDF, you can also share it across the platform.

Step 2: Over successful uploading of the file onto the platform, the user can simply add a signature into the document through the toolbar available on the top. Tap on the 'Sign' button to either type, draw, or upload a signature within the document.

Step 3: Once the digital signature is added within the document, tap on 'Download' to save the file back into the computer.

Part 2: How to Make a Digital Signature Offline (Windows & Mac)

As CocoDoc offers users an online solution to make a digital signature, there are users that require an offline platform for such purposes. Users who wish to make a digital signature within an offline platform across their Windows or Mac can consider adopting these approaches as stated below.

2.1 How to Do a Digital Signature on Windows

Being a Window user, there is not much to look around if you are finding a solution to create a digital signature. Adobe Acrobat Reader features a perfect solution to this problem. However, although it is quite easy and convenient to use, you may need to understand the steps that are associated with it. For this, follow the guidelines provided below.

Step 1: Launch Adobe Acrobat Reader and import a PDF file from the computer. Select the option of 'Fill & Sign' present on the right side of the platform across the 'Tools' pane.

Step 2: Tap on the 'Sign' button and select 'Add Signature' from the drop-down menu across it. Select 'Type,' 'Draw,' or 'Upload' on the pop-up that appears on the screen.

Step 3: Once the signature is created on the document, you can easily drag, resize, and reposition your signature.

2.2 How to Digitally Sign A Document on Mac

Conversely, Mac users have their own solution to creating digital signatures. Their built-in PDF editing tool, Preview, features a variety of tools that allow users to perform multiple functions across their PDF. To understand the method explaining how to make a digital signature using Preview, you need to follow the steps shown below.

Step 1: You need to import or drag and drop a PDF file into the 'Dock' of Preview. You need to locate the 'Markup Toolbox' icon present on the top-right of the screen.

Step 2: A bar of editing features appear on the toolbar at the top. This includes all the different editing procedures that can be tested across the tool. Tap on the 'Sign' button, which looks exactly like a scrawled handwriting icon in the list.

Step 3: If there are any existing signs present within the platform, they will be displayed in the drop-down menu. However, the user needs to select 'Create Signature' for designing a new one. Proceed by tapping on 'Click Here to Begin.' Either digitally create a signature through the trackpad or a camera.

Step 4: Once the user has successfully added a signature within the document, they can save it across the computer and even keep it for future use.

Part 3:What Digital Signature Means to Business

There are several reasons why a digital sign is being promoted as a pioneer within the business community. These reasons have provoked people into covering various tasks easily.

  • Secure Documents: Traditional signatures were prevalent for a long period. However, a major drawback that was associated with that system was data security. The use of contemporary methods of signing documents has allowed people to exempt the need to physically transfer documents. This has made data security significant.
  • Turnaround Time: The use of signatures has promoted a very significant drop in the turnaround time of completing a task. Digital signatures have allowed people to sign documents within a matter of minutes.
  • Simplicity: The use of digital signatures promotes simplicity to the business market.


Digital signatures have been declared as a very efficient solution to document management. This technique has allowed people to execute their tasks very easily. To get to know about a proper method for creating a signature, there are several tools that are readily available. Among them, CocoDoc ensures its users offer the best environment to create digital signature easily.